“I need to manage fuel and remember expiry dates.”
Keep fuel issues, tank records and vehicle usage together. Record your documents and expiry dates so you can see what is due.
View Basic pricing FOR FARMS, FLEETS & TRANSPORT OPERATIONS
Less paperwork.
More control.
Choose the tools your operation needs. Basic keeps fuel records and document expiries organised. Advanced brings compliance, renewals, tasks and yard activity into one management platform.
✓ Web-based access✓ Phone, tablet & desktop✓ Company-based records
CertiFleet
PLAN PREVIEWFuel & document overview
The daily essentials, kept together.
Fuel issued today420 L
Tank stock3,200 L
Documents due6
Your daily records
TRK-014 · Fuel issue
TRK-021 · Licence disc
Keep an eye on fuel usage and the expiry dates you have recorded.
Action & Health Centre
See what needs attention and open the right record.
Fleet health87 / 100
Critical actions4
Open renewals12
Prioritised action register
TRK-014 · Required document missing
TRK-021 · Renewal
Connect requirements, responsible people and progress. Advanced focuses on compliance and operations; fuel is in Basic.
Illustrative examples. Figures are sample data.
START WITH YOUR NEEDS
Which kind of control do you need?
Both plans help you stay organised. Each is designed around a different part of your operation.
“I need to know what needs fixing and who is responsible.”
Manage required documents, fleet health, renewals, operational tasks and yard activity. Give your team clear actions and keep a history of changes.
View Advanced pricingWHAT YOU CAN DO
Practical tools. Clearly separated.
See exactly which plan includes each capability.
Fuel control
Capture fuel issues, keep tank records and review vehicle usage. Replace scattered fuel sheets with a central record.
Document expiry tracking
Record documents and expiry dates. See overdue items and upcoming expiries before they become another last-minute job.
Fleet health & Action Centre
See asset health scores and a prioritised list of expired documents, missing requirements, overdue tasks and renewal issues. Open the relevant record to act.
Required documents & packages
Set which documents an asset type needs. Identify missing requirements and apply document packages to make setup more consistent.
Renewal workflow
Start and assign renewals, set target dates and track stages such as Documents Requested, Submitted and Awaiting Authority. Keep the person and progress visible.
Yard control & tasks
Review connected yard IN/OUT activity and manage tasks against assets or employees. Yard visibility depends on your configured movement integration.
Asset records & timelines
Bring vehicles, trailers, employees, machines and equipment into one register. Open an asset’s documents and saved activity history.
Data quality & reporting
Find duplicate or missing registrations, missing attachments and records needing review. Export the action register to CSV for management follow-up.
Team access & system visibility
Use role permissions, notification users, imports and system health checks. Reminder delivery depends on your configured email and push services.
SIDE BY SIDE
Compare what is included.
Advanced is a compliance and operations plan. It does not include the Basic fuel module.
| Capability | Basic | Advanced |
|---|---|---|
| Fuel issues, tanks & vehicle usage | Included | Not included |
| Document records & expiry tracking | Included | Included |
| Required document rules & packages | Basic expiry setup | Included |
| Fleet & asset health scores | Not included | Included |
| Unified Action Centre & data quality checks | Not included | Included |
| Assigned renewal stages & history | Expiry tracking | Included |
| Operational tasks & yard integration | Not included | Included* |
| Asset timelines & role permissions | Not included | Included |
| Action register CSV export & system checks | Not included | Included |
| Phone, tablet & desktop web access | Included | Included |
*Yard movements require a configured data integration. Health scores reflect the recorded data and your configured requirements; they are management indicators.
GETTING STARTED
A clear path from setup to daily use.
1
Choose your plan
Fuel and expiry essentials, or broader compliance and operations.
2
Load your records
Add the assets, documents and people your operation manages.
3
Configure your setup
Set expiry dates for Basic. Define requirements, roles and workflows for Advanced.
4
Use it every day
Capture fuel in Basic or work through actions, renewals and yard tasks in Advanced.
OUR TWO PLANS
Choose the plan that fits your work.
Discuss your operation with us before getting started.
Basic
For operations focused on fuel records and basic document expiry tracking.
R750/ month
- Fuel issue records
- Storage tank records
- Vehicle fuel usage information
- Basic document records and expiry warnings
- Web access on phone, tablet and desktop
Choose Basic when fuel control and expiry tracking are your main needs.
Advanced
For teams that need clear requirements, responsible people and progress.
R1,499/ month
Plus R49 per truck per month.
- Advanced asset and document management
- Fleet health and unified Action Centre
- Required document rules and packages
- Renewal assignments, stages and history
- Tasks and connected yard IN/OUT activity
- Data quality checks, timelines and CSV action export
- Role permissions and system health checks
Fuel is not included in Advanced. This plan focuses on fleet compliance and operations.
Illustrative monthly estimate: R1,499 + R49 × trucks.
Final pricing, VAT treatment, hardware, integrations and any additional services will be confirmed in your quotation.
COMMON QUESTIONS
Know what you are choosing.
What is the difference between Basic and Advanced? +
Basic focuses on fuel records and basic document expiry tracking. Advanced focuses on required documents, fleet health, renewals, tasks, yard activity, record quality and management visibility.
Does Advanced include fuel control? +
No. Fuel control is included in Basic. Advanced is the compliance and operations platform. Tell us during your demo if your business needs both areas so we can discuss a suitable setup and quotation.
What does “required document” mean? +
In Advanced, you decide which documents an asset type needs. The platform can then identify a missing requirement, even if no document record has been created yet. Basic tracks the expiry dates you record.
Can we use it on a phone or tablet? +
Yes. Both plans use web-based access on phones, tablets and desktop computers. An internet connection is required to access the web platform.
How does Yard Control get its information? +
Advanced reads movement information from your configured yard integration. Discuss your current gate or movement setup during onboarding so we can confirm the connection required.
Are NFC driver trips and GPS logbooks included? +
They are not part of these current plans. The driver assignment and trip system is a separate future development.
Can we move to a different plan later? +
Contact us to discuss the change. We will review your existing records, required modules and data transfer before confirming the process and quote.
How are alerts delivered? +
The platform highlights expiry information. Advanced also supports notification users and configured email or push reminders. Delivery depends on the relevant service settings and recipient setup.
LET’S MAKE IT CLEAR
See the right plan for your operation.
Tell us what you manage and what takes the most time. We’ll walk you through the relevant tools.